Top 10 Zapier Zaps for Shopify | 2014
Automate your workflow, save hours, and focus on crafting—not clicking
Shopify is already a powerhouse with over 50,000 stores—and the busy entrepreneurs behind them were craving ways to work smarter, not harder.
Enter Zapier: the glue that connects your Shopify store to hundreds of other apps. With a few clicks, you can automate email alerts, update spreadsheets, even ping your team on Slack—all without writing a single line of code.
Ever found yourself copying order details by hand? Or hunting for missing customer info across five different dashboards? You’re not alone. I was there too. In my first year as a handmade cosmetics seller, I spent two full afternoons every week juggling spreadsheets and inboxes. Then I discovered Zapier. It cut my busy work in half—and gave me back my weekends.
Ready to reclaim your time? Here are the Top 10 Zapier Zaps for Shopify that transformed my workflow this year—and can supercharge yours today.
1. New Shopify Order ➔ Google Sheets Row
Automatically log every new order into a Google Sheet. No more copy-pasta-thon.
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How it works: Each time a customer checks out, Zapier adds a new row with order ID, customer name, total, and items.
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Why it matters: Instantly have a living sales report you can filter, sort, or chart.
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Real-world example: I used this to spot my best-selling candle scent in week one—so I doubled down on production before I ran out of stock.
2. New Shopify Customer ➔ MailChimp Subscriber
Grow your email list on autopilot. No manual imports.
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How it works: When someone creates an account or places their first order, they’re added to your MailChimp list.
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Why it matters: Stay in touch without lifting a finger.
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Pro tip: Tag customers by purchase amount or product type for targeted follow-ups.
3. Shopify Order Paid ➔ Slack Message
Get notified the moment you get paid. Instant gratification that sparks motivation.
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How it works: As soon as payment goes through, Zapier posts to your Slack channel.
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Why it matters: Keep everyone on your team in the loop—no surprises at shipping time.
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Cheri’s takeaway: Seeing “Cha-Ching!” pop up in real-time gave my kids a reason to do their happy dance alongside me.
4. New Shopify Order ➔ Trello Card
Turn orders into actionable cards on your Trello board.
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How it works: Create a Trello card with order details, shipping address, and a checklist for fulfillment steps.
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Why it matters: Visualize your workflow and never miss a packing deadline.
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Question: How much stress could you eliminate with a clear, drag-and-drop order pipeline?
5. Abandoned Checkout ➔ Gmail Email
Win back lost sales with an automated reminder.
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How it works: When a shopper abandons their cart, Zapier sends a personalized follow-up email via Gmail.
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Why it matters: According to Shopify, abandoned cart emails recover up to 15% of lost sales.
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Actionable tip: Include a small discount code or free shipping to sweeten the deal.
6. New Shopify Product ➔ Buffer Scheduled Post
Announce new products on social media without logging in.
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How it works: Once you add a new product in Shopify, Zapier drafts and schedules posts through Buffer on Twitter, Facebook, and LinkedIn.
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Why it matters: Keep your brand top-of-mind and save hours spent crafting individual posts.
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Real-world example: I rolled out my Hygge candle line on Instagram and got 200 engagements in the first hour—no extra post-scheduling headache.
7. High-Value Order ➔ SMS Alert
Prioritize VIP customers—and treat them like royalty.
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How it works: If an order exceeds a set value (say, $200), Zapier triggers an SMS via Twilio to your phone or your fulfillment team.
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Why it matters: Expedite processing and add a handwritten thank-you note to your top spenders’ packages.
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Callout: Show gratitude and watch loyalty soar.
8. New Shopify Wholesale Order ➔ QuickBooks Invoice
Keep your books in sync without double entry.
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How it works: Every paid order becomes an invoice in QuickBooks Online.
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Why it matters: Eliminate errors and the dread of month-end reconciliation.
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Cheri’s tip: Pair this with Zap #1—the combined data gives me a bird’s-eye view of cash flow and inventory.
9. New Shopify Order ➔ Google Drive Folder
Store invoices, packing slips, or custom printables automatically.
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How it works: When an order arrives, Zapier creates a folder titled with the order number and saves any attached documents you generate via another app.
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Why it matters: Maintain organized records without digging through emails.
10. Shopify Refund Issued ➔ Email + Slack
Keep everyone aligned when refunds happen.
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How it works: A refund in Shopify triggers both a confirmation email to your finance team and a Slack alert to your customer-care channel.
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Why it matters: Stay proactive, transparent, and customer-focused when handling returns.
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Question: How much smoother could your operations run if every team member had real-time visibility into refunds?
Takeaways
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Automate the repetitive. Free up creative energy for product development and marketing.
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Stay transparent. Real-time notifications keep your team nimble and informed.
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Personalize at scale. Use Zapier to deliver VIP treatment without the manual hassle.
What’s the first Zap you’ll set up? Share your pick in the comments—and let’s build a community of efficiency addicts who spend less time clicking and more time crafting.
